TRIAL LOCATION: Camp Yamhill, 19651 NW Old Railroad Grade Rd, Yamhill, OR 97148
It is not appropriate to contact or visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.
In addition to those guidelines the following changes and guidelines are in effect for this trial due to COVID-19.
COVID : OUT OF STATE COMPETITORS The travel restrictions for our trial impact you if you do not live in Oregon state. If the travel restrictions are not reduced before our cancellation date, you can cancel your entry before the cancellation deadline for a refund per our cancellation policy (see below).
VACCINATIONS You do not need to quarantine if you have received both vaccinations at least 14 days before entering OR. All attendees (competitors and volunteers) will be required to bring and wear face masks when not in your vehicle. Competitors are asked to remain in their vehicles as much as possible. Running of vehicles is permitted. Competitors are asked to bring their own hand sanitizer and disinfecting wipes.
If there are any significant changes or updates after the draw period, entrants will be notified via email. Competitors are responsible for staying up to date on any jurisdictional requirements for their home location as well as the trial location including any travel guidance.
Trial Entry Information
Trial Entry Open and Closing
The draw period for the trial will open on Tuesday, September 21, 2021 at 09:00am pacific.
Entries will be awarded by random draw of all entries received between Tuesday, September 21, 2021 at 09:00am pacific and Thursday, September 23, 2021 at 09:00am pacific.
Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or on the closing date which is 5pm Friday, October 15, 2021 pacific.
We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have ten days to complete your payment to confirm your space in the trial.
All entries will be on-line via the link provided to the NACSW trial entry form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from Tracey@ noseworkdetectives.com to let you know if your entry has been given a space in the trial.
Entry Requirements & Selection
A Qualified Entry is one that meets all the following criteria:
Complete the on-line trial entry during the draw period listed above.
The Handler is an NACSW member for the 2021-2022 membership year (8/1/21 - 7/31/22).
The Dog is registered with the NACSW.
Dogs participating in a trial must be at least one year of age.
The Dog has achieved the ORT title (passed all 3 odors) and prior title level at least 14 days before the trial opens for entries. This applies to all levels effective April 1, 2021.
Qualified entry for Level 1 – Dog has not earned the Level 1 title for Vehicles/ Interiors
Qualified entry for Level 2 – Dog has earned the Level 1 title for Vehicles/ Exteriors but has not yet earned the Level 2 title for Vehicles/ Exteriors.
Trial spaces will be determined in the following manner:
Spaces will be awarded by a random draw of all Qualified Entries received during the draw period listed above.
In the event that you are having technical difficulties with the entry system, please email@example.com prior to the end of the draw period.
No dog will be given a space in more than one trial of the same level at a single event.
You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.
If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: dogs must earn their ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.
After all entries received during the draw period are processed, if the trial level is still not full, entries will continue to be accepted in the order they are received through the closing date or when entries fill.
For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results.
If space remains after all qualified entries are accommodated on Tuesday, September 28. 2021 then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after Tuesday, September 28, 2021.
The trial host of an event has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.
Some trial entries may be given priority entry based on contributions to the organization and the trial process.
You will be notified via e-mail of the results of the random draw by Saturday, September 25, 2021.
If you have a spam blocker on your email account, please configure it to allow email from Tracey@ noseworkdetectives.com in order to ensure delivery of confirmation and information about this trial.
You will then have ten day to complete your payment to confirm your space in the trial. Details on how to pay will be provided with your confirmation messages.
A waiting list for alternates will be started as soon as entries fill.
Alternates will be contacted when a space opens.
Depending on last minute trial logistics, we may opt to not fill all canceled spaces.
NACSW reserves the right to cancel a trial if minimum entry numbers are not met.
Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW.
The following cancellation policy applies: · For cancellation of entries before 5pm pacific time Friday, October 15, 2021 – Full refund · For cancellation of entries after 5pm pacific time Friday, October 15, 2021 – 80% of your entry fee will be refunded if the host is able to fill your space.
If you earn the title for the level you are entering after the refund period has ended then you must contact the trial host at Tracey@ noseworkdetectives.com within 48 hours of earning your title and at least 72 hours before the trial you are registered for to let them know you are no longer eligible. If you contact the host within 48 hours of titling and at least 72 hours before their trial and (1) they are unable to fill your space then you won't be given a refund but will be allowed to keep your space in the trial and run your dog FEO or (2) they are able to fill your space then 80% of your entry fee will be refunded. If you fail to contact the host within 48 hours of earning your title and at least 72 hours before the trial you are registered for then you will forfeit your space, you will not be allowed to run as FEO, and no refund will be issued.
All cancellations must be emailed to Tracey@ noseworkdetectives.com.
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the trial host will make their best effort to provide partial refunds after recouping their expenses.
Modeled after real-life detection work, NACSW trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this trial at their own risk.
Site Specific Conditions
In order to reach this camp you will need to drive on a dirt road for 4 miles. Cell phone signal is lost once you start the 4 miles from the main road onto the dirt road.
This trial location is a church camp. The parking lot is a rough dirt lot and the pathways and search areas may require you to navigate gravel roads, dirt pathways and, or grass. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute.
Reactive Dog Parking There will not be an assigned reactive dog parking at this trial however the parking area is sizeable. Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Unentered Dogs Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds.
RV Parking There is space for RVs to park in the competitor parking area during the trial day. No overnight RV parking is available. Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Smoking Smoking is not allowed on this trial site, including the use of e-cigarettes
Hotels A list of area hotels will be provided with confirmation messages.
All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from dogs.
Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.
Refer to Location Details (above) for information on unentered dogs
Females in Season Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact Tracey@ noseworkdetectives.com so that plans can be made for the dog.
Rules Complete rules are available at www.NACSW.net. It is the responsibility of each competitor to read and understand the current NACSW Rule book prior to participating in a NACSW event.
Liability By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agree that the NACSW, Nose Work Detectives, LLC and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
NACSW Results Results for each search and overall will be posted after all searches are completed and scores are verified for you to record your results for your own records. It is your responsibility to ensure your scores are accurate prior to leaving trial grounds. If a discrepancy cannot be verified at the trial, you may be instructed to submit a score card review request. It is not the responsibility of the host or NACSW to mail ribbons that are not picked up.
Spectators Spectators may be allowed at the event however this may be updated based on the Oregon COVID -19 restrictions in place at the time of the trials.
Everyone at the trial site must sign the waiver provided by the host and comply with all event requirements. Competitors are not allowed to watch the trial at any time.
Videotaping and Photography At the host's discretion, a photographer and/or video service may be present during the trial to offer photos and/or videos for sale to the competitors.
As a condition of your entry, you agree to allow NACSW, or their agents, to video you and your dog during the entirety of the NACSW event. These videos are the property of NACSW. All competitors, through entry at any NACSW event, waive any and all rights relative to video broadcast or photography of such event.
Questions All trial related questions, contact Tracey@ noseworkdetectives.com